Forms

The public has the right to information produced by their government, with certain privacy limitations (5ILCS 140).  It is the policy of the Village Clerk’s Office to provide assistance in obtaining that information.

How to obtain information:

1. Request it in person at 102 N. Sixth Street, in writing, or by email at villageclerk@roanokeil.org OR

2. Request it under the Freedom of Information Act, which will implement the procedure under the Act.

3. The Village Clerk’s policy is to provide, upon request, all public information, which is filed in this office as quickly as possible.  We may occasionally require a few days to assemble large requests.  (The Act provides for a 5-day window, but it is the policy of this Office to take only the time necessary to do the work.  In all cases, we attempt to promptly comply with your request.) A summary of the documents available under our control are Board minutes, ordinances, resolutions, contracts, leases, agreements, bids, annexation records, salary schedules, invoices, insurance policies, payroll reports, personnel records, job descriptions, general ledgers, treasurer’s reports, budgets, tax levy and water quality reports. Original documents may be viewed.  Copies are available at 15 cents per page.

4. Waiver or reduction of fees is available if you qualify.  Pursuant to the FOI Act, waivers are granted only for those requests made in the interest of the public.
5. Information that is available from other offices may be obtained upon request, or written FOIA request (forms available in the Village Clerk’s office or from the website).  Large requests may require a few days to assemble.
6. Occasionally a time extension is required.  You will be notified in writing if this is the case.
7. Occasionally some information may be denied pursuant to the Act.  You will be notified in writing if material is denied.
8. We are happy to assist you, should you have any questions regarding your rights under the FOI Act.